GenieBelt ApS roles
GenieBelt account holders’ use of the GenieBelt application, including any registration process, may involve account holder’s disclosure to GenieBelt ApS of personal data relating to the account holder or third parties. As defined by the Danish Data Protection Act and the European General Data Protection Regulation, GenieBelt Aps is processing such personal data (in Danish databehandler) and the account holder is information systems manager (in Danish dataansvarlig) as relates to the GenieBelt application and mobile apps. For personal data provided by website visitors and other non-account holders for marketing purposes, GenieBelt ApS acts as a data controller (in Danish dataansvarlig).
Except in cases of exceeded storage space, GenieBelt Aps can only edit, delete or use the information stored and uploaded to the GenieBelt software applications, when the registered person has given consent to this.
What GenieBelt ApS collects
Website The website of GenieBelt ApS collects a series of general data and information when a data subject or automated system calls up the website. This general data and information are stored in the server log files.
Collected may be (1) the browser types and versions used, (2) the operating system used by the accessing system, (3) the website from which an accessing system reaches our website (so-called referrers), (4) the sub-websites, (5) the date and time of access to the Internet site, (6) an Internet protocol address (IP address), (7) the Internet service provider of the accessing system, and (8) any other similar data and information that may be used in the event of attacks on our information technology systems.
When using this general data and information, GenieBelt ApS does not draw any conclusions about the data subject. Rather, this information is needed to (1) deliver the content of our website correctly, (2) optimize the content of our website as well as its advertisement, (3) ensure the long-term viability of our information technology systems and website technology, and (4) provide law enforcement authorities with the information necessary for criminal prosecution in case of a cyber-attack. Therefore, GenieBelt ApS analyzes anonymously collected data and information statistically, with the aim of increasing the data protection and data security of our enterprise, and to ensure an optimal level of protection for the personal data we process. The anonymous data of the server log files are stored separately from all personal data provided by a data subject.
GenieBelt’s applications collect personal information from users such as name, email address, job title, password, etc. In some cases, the applications will also store the social security (CPR) numbers of users or third parties. The applications will also track identified individuals’ activity in GenieBelt; for instance status updates on project activities and communications. Such activity will be logged in an indelible, un-editable audit trail on projects managed through GenieBelt. The deletion or anonymization of such data is regulated by Danish contract law and other relevant legislation, which may precede GDPR rules as local statute.
What GenieBelt ApS does with the information collected
GenieBelt ApS requires basic personal data such as name, email address, title and company to establish physical persons as account holders on the GenieBelt software platform. These data are required in order to understand account holder needs and provide the account holder with a better service, and in particular for the following reasons:
Internal record keeping.
GenieBelt Aps may use the information to improve our products and services.
GenieBelt Aps may periodically send promotional emails about new products, special offers or other information which GenieBelt Aps thinks the account holder may find interesting using the email address which the account holder has provided, if the account holder has agreed to receive such information.
From time to time, GenieBelt Aps may also use account holder’s information to contact the account holder for market research purposes, if the account holder has agreed to be contacted.
GenieBelt Aps may contact the account holder by email, phone, fax or mail. GenieBelt Aps may use the information to customise the website according to account holder’s interests.
GenieBelt ApS may also collect and store personal data from website visitors and persons that download resources from GenieBelt’s websites or similar. In general, GenieBelt ApS will collect information on which pages you visit and when (your “electronic footprint”), which browser you are using and which IP-address you are using. GenieBelt ApS may also ask you to provide your name, email address and other personal data to provide you with downloadable/viewable resources on the website or provide access to our newsletter list.
These data are used to analyze GenieBelt’s website traffic and usage to improve the website experience for all our users. If you provide your consent, GenieBelt ApS may also send you emails or contact you in other ways. GenieBelt ApS will not use your personal data for other purposes than those listed when you provided your consent.
GenieBelt ApS will use third party data processors for the purposes of web analytics, email processing and Customer Relationship Management.
GenieBelt ApS shall process and store the personal data only for the period necessary to achieve the purpose of storage, or as far as this is granted by the European legislator or other legislators in laws or regulations to which the controller is subject to. If the storage purpose is not applicable, or if a storage period prescribed by the European legislator or another competent legislator expires, the personal data are routinely blocked or erased in accordance with legal requirements.
Controlling your personal information
You may choose to restrict the collection or use of your personal information in the following ways:
Whenever you are asked to fill in a form on any of GenieBelt’s websites, we will clearly inform you for which purpose we are asking for your information and we will provide you with the option to opt in or out of different uses of your personal data.
You may at any time request access to the following information about your personal data held by GenieBelt ApS:
the purposes of any data processing;
the categories of personal data concerned;
the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular recipients in third countries or international organisations;
where possible, the envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period;
the existence of the right to request from the controller rectification or erasure of personal data, or restriction of processing of personal data concerning the data subject, or to object to such processing;
the existence of the right to lodge a complaint with a supervisory authority;
where the personal data are not collected from the data subject, any available information as to their source;
whether personal data are transferred to a third country or to an international organisation. Where this is the case, you have the right to be informed of the appropriate safeguards relating to the transfer.
You have the right to obtain from GenieBelt ApS without undue delay the rectification of inaccurate personal data concerning your person. Taking into account the purposes of the processing, you shall have the right to have incomplete personal data completed, including by means of providing a supplementary statement.
You have the right to request from GenieBelt the erasure of personal data concerning you without undue delay, and GenieBelt ApS has the obligation to erase personal data without undue delay where one of the following grounds applies, as long as the processing is not necessary:
The personal data is no longer necessary in relation to the purposes for which they were collected or otherwise processed.
The data subject withdraws consent to which the processing is based according to point (a) of Article 6(1) of the GDPR, or point (a) of Article 9(2) of the GDPR, and where there is no other legal ground for the processing.
The data subject objects to the processing pursuant to Article 21(1) of the GDPR and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing pursuant to Article 21(2) of the GDPR.
The personal data has been unlawfully processed.
The personal data must be erased for compliance with a legal obligation in Union or Member State law to which the controller is subject.
The personal data has been collected in relation to the offer of information society services referred to in Article 8(1) of the GDPR.
If one of the aforementioned reasons applies, and a data subject wishes to request the erasure of personal data stored by GenieBelt ApS, he or she may, at any time, contact any employee of the controller. An employee of GenieBelt ApS shall promptly ensure that the erasure request is complied with immediately.
You have the right to request restriction of processing of your personal data by GenieBelt ApS as follows:
The accuracy of the personal data is contested by the data subject, for a period enabling the controller to verify the accuracy of the personal data.
The processing is unlawful and the data subject opposes the erasure of the personal data and requests instead the restriction of their use instead.
The controller no longer needs the personal data for the purposes of the processing, but they are required by the data subject for the establishment, exercise or defence of legal claims.
The data subject has objected to processing pursuant to Article 21(1) of the GDPR pending the verification whether the legitimate grounds of the controller override those of the data subject.
You have the right to withdraw consent given to the processing of your personal data by GenieBelt ApS unless this is regulated by contract or other statutory law.
For any of the above requests, you may at any time contact GenieBelt ApS via mail to firstname.lastname@example.org. GenieBelt ApS will take action without undue delay.
If you have previously agreed to GenieBelt ApS using your personal information for e.g. direct marketing purposes, and you no longer wish us to hold your data, you may change your mind at any time by writing to or emailing us at email@example.com.
GenieBelt ApS will not sell, distribute or lease your personal information to third parties unless GenieBelt ApS is required by law to do so. GenieBelt ApS may use your personal information to send you promotional information about third parties which GenieBelt Aps think you may find interesting if you consent to this in advance.
If you believe that any information GenieBelt ApS is holding on you is incorrect or incomplete, please write to or email GenieBelt ApS as soon as possible on firstname.lastname@example.org. GenieBelt ApS will promptly correct any information found to be incorrect.
If you wish us to delete your personal data altogether, GenieBelt ApS will do so if possible under consideration of applicable laws and the usage of the GenieBelt applications. Your request should be sent to email@example.com.
GenieBelt ApS is committed to ensuring that your information and other personal data collected are secure. In order to prevent unauthorised access or disclosure, GenieBelt ApS has put in place suitable physical, electronic and managerial procedures to safeguard and secure the information GenieBelt ApS collects online.
Links to other websites
Our website may contain links to other websites of interest. However, once you use such links to leave our site, you should note that GenieBelt ApS does not have any control over third party websites. Therefore, GenieBelt ApS cannot be responsible for the protection and privacy of any information provided by you whilst visiting such sites. Also, third party sites are not governed by this privacy statement. You should exercise caution and study the privacy statement applicable to the website in question.
3rd Party Data Processors
GenieBelt uses third party data processors for the following purposes:
Analytics: Website movements and page views tracking (IP address and website usage only)
Marketing: We collect information provided by website visitors who consent to our use of same information for various specified purposes, including newsletters. (Name, email address etc)
CRM/sales system: Collects information on GenieBelt account holders (name, email, telephone number, company name, password) that sign up to GenieBelt as users, and potential account holders (leads) that sign up for live demos, as well as other leads provided by external or internal sources.
In-app usage: Collects information on GenieBelt account holders (name, email, company name, telephone number, password) and their usage patterns.
Storage: GenieBelt is a cloud-based application and user data is stored on third party cloud servers.
Help center: Collects users’ email addresses.
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GenieBelt ApS uses traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. GenieBelt ApS only uses this information for statistical analysis purposes and then the data is removed from the system.
GenieBelt ApS also uses temporary cookies when you sign up or log in. These cookies only last while the account holder is visiting our websites. They will be deleted once the account holder closes his or her browser.
Overall, cookies help us provide you with a better website by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you other than the data the you choose to share with us.
You can choose to accept or decline cookies when prompted. You can also set your browser to automatically refuse tracking cookies etc. This may however prevent you from taking full advantage of the website.